When you have written a contract with a tenant, it is important to ensure that everything is organized and clear before the move-in. Here is a checklist of points that are important for you as a landlord to take responsibility for:
Do a proper cleaning
How well you perform your cleaning will set the expectations for the tenant on how the property should be returned. It is your responsibility as the landlord to ensure that the property is in good condition for the incoming tenant. To avoid misunderstandings and potential disputes, it is important that move-out cleaning is done thoroughly and professionally.
Compile an inventory list
The first step is to make sure that you and the tenant agree on the condition of the property at the time of move-in. This is important to avoid unnecessary disputes during move-out. An inventory list and an inspection report that is documented and witnessed by both parties can serve as evidence in case any issues arise.
At the bottom of your listing page, you can download a template for the inventory list and inspection report that can facilitate the process. This template can also be found at the bottom of this page.
Put together property information for the tenant
As a landlord, you can go the extra mile by providing the tenant with a list of useful information. This may include things about the property, the area, or the neighbors that could be helpful for the tenant. Include information about the laundry room, any rules in the area, and contact details for the housing association or landlord for emergencies or issues. This is highly appreciated by tenants and helps build a good relationship between the parties.
Write a key handover receipt
To avoid uncertainties about keys and the tenant's responsibilities in case of key loss, it is important that both you and the tenant sign a key receipt upon move-in. This document serves as proof that the keys have been handed over and that both parties are aware of the division of responsibilities.
At the same place as you find your inspection and inventory protocol, you can download a template for the key receipt that can facilitate the process. This template can also be found at the bottom of this page.